Meetings at the Show

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Three ways an Exhibitor can hold meetings at the Show

• Exhibitor Lounge
• Pre-Show Booth Meetings
• Exhibitor Meeting Rooms

Exhibitor Lounge:

As a service to exhibitors who need to conduct meetings outside their booth space, the NASFT provides an Exhibitor Lounge that is open during the show at set hours. Check back here closer to the event to view the Exhibitor Lounge Schedule.

Meetings in the Exhibitor Lounges should be kept to a total of (4) people and cannot last longer then 30 minutes. E-mail stations as well as laptop and charging outlets for cell phones and laptops will be available in the lounge during the above hours.

Pre-Show Booth Meetings:

Exhibitors can utilize an extra hour on Monday and/or Tuesday mornings to conduct important meetings in their booth.

• Meetings will not be approved for the Sunday of the Show
• The number of meeting participants allowed in your booth will depend on the size of your booth. Each 10x10 booth will be allowed a total of 5 meeting participants. 10x20 will be allowed 10 people and so forth.
• Your meeting participants must be wearing their official show badge to gain entry into the hall.

All requests must be received by by the set Show Deadline (Deadline dates TBD). You will receive a confirmation email once your request has been approved.

Exhibitor Meeting Rooms:

The Exhibitor Meeting Room Program gives exhibitors the opportunity to hold business meetings with their staff onsite during the Fancy Food Show.

Exhibitor Meeting Room Guidelines:

• Exhibitor meeting rooms are to be used for staff/sales meetings ONLY, not as an extension of your booth space.
• Meetings with attendees are only permitted before the show floor opens or after the show floor closes.  All rooms are subject to approval by NASFT.
• Only (1) meeting room is allowed for each exhibitor with a signed contract for booth space.
• Any products left in exhibitor meeting rooms will be thrown out.
• Any changes to the room set-up made on-site will be billed to you directly from the Convention Center.
• Exhibitor Meeting Rooms are reserved on a first-come, first-served basis.
• All room reservations must be paid in full by the set Show Deadline (Deadline dates TBD) or they will be released.

How to secure an Exhibitor Meeting Room

• Please fill out the Exhibitor Meeting Room Request form (Not available at this time) 
• Request forms and payment must be received no later than the set Show Deadline (Deadline dates TBD)
• Once your room request has been processed, NASFT will contact you with a confirmation/receipt via fax or email that will include contact information for catering and audio/visual.