2013 Summer Show Booth Selection (Space Draw)

STEP 1

Submit your contract and 20% deposit by the set deadline (May 25) to the following address:

NASFT
136 Madison Ave – 12th Floor
New York, NY 10016
Attn: Space Draw

STEP 2

Find your Priority Classification Number on your contract for participation in the Space Draw. Your Priority Classification Number will determine what time you will be able to choose from the available booths.

STEP 3

Show up on time. If you miss your appointment, the next best available booth will be chosen for you. If you cannot attend Space Draw at all, you can still submit your contract filling out section 2 with your top choices and an NASFT representative will choose one for you.

Please note… If you miss the deadline, you can still participate in Space Draw! Onsite registration requires a 50 % deposit. If you sign up after the Show ends then the cost for a booth increases to $34 per square foot.

Questions?
For more information about space draw, contact your Sales Representative at 646-878-0301.

The Winter and Summer Fancy Food Shows have their own sets of priority numbers. For example: You exhibit for the first time at the 2006 Winter Show. The 2006 Winter Show was the 31st Winter Show. Therefore, your company’s Priority Classification Number would be #31. If you also exhibited in the Summer Fancy Food Show for the first time in 2006, your company’s Priority Classification Number for Summer Shows would be #51, since that was our 51st Summer Fancy Food Show.

Maintain Your Priority Points

To maintain your Priority Points, you need to participate in the show each year and stay current on your booth payments.

• For each year that your company does not exhibit at a show, your company’s Priority Classification Number for that season (Winter or Summer) will increase (worsen) by one point.
• If your company exhibits in a distributor’s booth, that show would not count towards your Priority Points. As a result, your company’s Priority Classification Number will increase (worsen) by one point.
• If your company is delinquent in making a progress payment on your exhibit space contract, your company’s Priority Classification Number will increase (worsen) by up to two points.

How to Determine your Company’s Time of Drawing:

1. Find your Priority Classification Number, which is located in the upper right-hand corner of your Contract for Fancy food Show Exhibit Space.

2. Locate your Company’s Priority Classification number in the schedule below to determine the time you must arrive at Space Draw.

Space Draw Schedule for Saturday, June 16, 2012

Space Draw Location

Space Draw will be held in the Sales Office located in Room 145 at the Walter E Convention Center in Washington, DC.

Please arrive on time. If you are not present during your turn, a booth will be selected for you by an NASFT Sales Representative.

Jacob Javits Center
New York City • June 30 – July 2, 2013

• Level 1
• Level 3
• Javits North
• Download All Floor Plans

Linear Booth (10'x15') or Smaller

The “line-of-sight” rule applies to Linear Booths that are 10'x15' or smaller. In the rear one-half of each booth, product/displays may be placed to a maximum height of 8 feet (8') from the building floor. In the front one-half of the booth, product/displays may reach a height of 51 inches (51"), except for 2½ feet from each side where all material must be a height of 3 feet (36"), or lower.

Linear Booths (10'x 20' or Larger) & Linear Back-To-Back (20'x 20' or Larger)

The “line-of-sight” rule applies to Linear Booths that are 10'x20' or larger as well as Linear Back-to-Back Booths that are 20'x20' or larger. Throughout the booth, product/displays may be placed to a maximum height of 8 feet (8') from the building floor, except for a 5'x5' spot in the front corners of the booth where all material must be at a height of 3 feet (36"), or lower.

Peninsula or Island Booths (Booths Bounded by Three or Four Main Aisles)

The “cubic content” rule applies to Peninsula and Island booths ONLY. The cubic content rule allows display material to rise to 12' in height throughout the confines of the booth. Hanging signs shall be no higher than 12 feet from the top of the sign to the building floor. Any side walls or back walls that rise to the full 12' height must be fully within the confines of the booth, be fully draped or finished to that height on the backside. No logo or booth graphics may appear on the outside of these walls.

Space Draw is your first opportunity to choose exhibit space for the following year’s Fancy Food Show. If you participate in Space Draw, you will be among the first to secure booth space at the lowest price.

Follow the following steps:

1. Mail the Exhibit Space Contract with your 20% deposit to the address below no later than the set deadline (May 25).

NASFT 
136 Madison Ave, 12th Floor
New York, NY 10016

2. Attend the Space Draw program on the Saturday before the Show. *Need a contract? Call an NASFT Sales Associate at 646-878-0301 to request a contract be sent to you.

Locate your Priority Classification Number on the top right of your contract. Then refer to the onsite booth selection schedule. Be sure to arrive at the meeting on time (preferably 5–10 minutes before your priority number is to be called).

Within each Classification, priority in drawing is based upon the total number of booths selected and, within that group, the date your contract and deposit was received in our office. *Priority Points may deteriorate if your booth payments are delinquent. Payments are due and payable per the Payment Terms in Section 2 on the face of the contract.

May 25.

NOTE: All completed contracts are “time stamped” as they are received in the NASFT office. The earlier we receive your contract, the earlier you will draw within your classification.

If you miss the deadline, please bring your signed contract and your company check or credit card to Space Draw on the Saturday before the Show. (Be aware that if you do this, you will have to wait to select your space during one of our walk-in times which is based on your priority point.) Contracts submitted during Space Draw require a 50% deposit.

If you arrive after your Priority Classification number has been called, you must select your space during one of our walk-in times which is based on  your priority point.

The NASFT will assign you a booth location from among the six preferred Booth Numbers you have indicated on your contract in section 2. If none of your selections are available, the NASFT will select as close as possible to the ones you indicated on your contract.

When submitting your contract please include any special requirements you have that we should know when choosing a booth for you. (e.g., companies you would or would not like to be near, etc.)

* Booth locations in the front of the halls, especially corner locations, are usually selected early at Space Draw. If your Priority Classification Number is higher than 20, include a range of locations among your alternatives.

Please contact your NASFT Sales Representative. The name of your Sales Rep is indicated at the bottom right hand corner of your contract.

You can receive a full refund when a request in writing is received by the refund deadline. See Section 4 on the back of your contract for dates and more information about cancellations.

Please contact the sales team by dialing 646-878-0301.