Exhibitor-Designated Contractors

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An Exhibitor-Designated Contractor (EDC) is an approved company (other than one of the designated official contractors), that an exhibitor wishes to use inside the exhibit hall, before, during or after the Show.  No permission to use an Exhibitor-Designated Contractor will be given for the performance of the following services:

Select from one of the topics below or scroll down through the entire list.

• Rules & Regulations Governing Exhibitor-Designated Contractors
• Show Management's Discretionary Rights
• Contractor Steps to Gain Approval

Step #1

• An EDC Request Form (not yet available) must be filled out by the
      exhibitor and not the designated contractor.  The deadline is yet to be determined.
      cannot meet this deadline, please call Roger Grant for more information at
      (646) 878-0137.

Step #2

After you have completed the EDC Request Form, please direct your designated contractor to the EDC Information PDF (not yet available)

• Please confirm with your contractor that they have reviewed this information.
• Your contractor must send in the required information by the set deadline date or we will
      be unable to grant approval.
• Please follow up with your contractor to make sure that they have provided all of
      the necessary information.

If your contractor is not granted approval, you will be contacted.

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Rules & Regulations Governing EDCs  

The contractor and/or exhibitor must hire Freeman labor to perform the following tasks:

• Loading, unloading and moving exhibitor freight materials and machinery. Loading
      and unloading the contractors’ equipment to and from a marshalling point onto the
      exhibit show floor. Exceptions are exhibitor ‘hand-carry’ materials.
• Handling and delivery of furniture, carpeting, modular interlocking booth systems and
      other contractor-owned and leased equipment; pad wrapping, protection work, ramp
      protection; and installing draperies, including but not limited to wall draperies, table
      skirting, booth equipment draperies, flags, bunting and party decorations.

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Show Management’s Discretionary Rights

Show management reserves the right, in its sole discretion, to withhold approval or to dismiss from the show, any service contractor whose participation in the show may, in the opinion of show management, lead to strikes, picketing, or other labor action directed at the show, or other disruption of the show, or unreasonable interference with or inconvenience to the show or any of the exhibitors.

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The following information is for your designated contractor only:

Contractor Steps to Gain Approval

1.    Contractor must provide certificate of insurance and must agree to our rules in
       writing, no later than the set deadline (Deadline date TBD). The NASFT will
       authorize exhibitors to use an Exhibitor-Designated Contractor to provide
       services to the exhibiting firm, upon receipt of the following:

              A. Certificate of Insurance confirming that worker’s compensation,
                   comprehensive general liability and automobile liability insurance meets
                   the following minimum standards:

                               i. Workers compensation providing at least $100,000 in coverage and 
                                  meeting  the requirements established by the State of California.

                              ii. Comprehensive general liability providing at least $1,000,000 in
                                  coverage and naming National Association for the Specialty Food
                                  Trade (NASFT), the Convention Center and Freeman as
                                  additional insured.

                             iii. Automobile liability, which includes all owned, non-owned and
                                  hired vehicles with minimum limits of $500,000 bodily injury and
                                  $500,000 property damage liability.

2.    A letter from the Exhibitor-Designated Contractor on company letterhead, specifying
       that they will abide by all show rules and regulations, including those contained
       herein for Exhibitor-Designated Contractors. This letter should include a list of all
       exhibitor(s) that the Exhibitor-Designated Contractor has been hired by for this show.

You must provide the above information in one package for each exhibitor that you are setting up.  Contractors can pick up their move-in badges from Exhibitor Registration in the North Hall Registration Area.

Mail Complete Package of the above to:                           
NASFT
Attn: Roger Grant           
136 Madison Avenue, 12th Floor             
New York, NY  10016

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