Space Draw FAQ

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Choose from one of the questions below or scroll through the entire list.

• Why should I participate in Space Draw?
• How do I participate in Space Draw?
• How do I know when to attend Space Draw?
• How is my Drawing Time determined?
• When is the deadline to send in the forms and payment?
• What if I miss the deadline?
• What if I miss my Priority Classification's time slot? Can I still sign up?
• What happens if I can't attend the Space Draw in person?
• What if I want to decrease/ increase the size of my booth after the Space Draw Process?
• What if I want to cancel my booth after the Space Draw Meeting?
• Who should I call if I have additional questions about Space Draw?

Q. Why should I participate in Space Draw?
A. Space Draw is your first opportunity to choose exhibit space for the following year’s Fancy Food Show. If you participate in Space Draw, you will be among the first to secure booth space at the lowest price.

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Q. How do I participate in Space Draw?
A. Follow the following steps:
1. Mail the 2012 Winter Exhibit Space Contract with your 20% deposit to the address below no later than December 23, 2011. 
NASFT 136 Madison Ave, 12th Floor, New York, NY 10016

2. Attend the Space Draw program on Saturday, January 14, 2012 in Room 120
*Need a contract?  Call an NASFT Sales Associate at 212-482-6440 to request a contract be sent to you.

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Q. How do I know when to attend Space Draw?
A. Locate your Priority Classification Number on the top right of your contract. Then refer to the onsite booth selection schedule. Be sure to arrive at the meeting on time (preferably 5–10 minutes before your priority number is to be called).

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Q. How is my Drawing Time determined?
A. Within each Classification, priority in drawing is based upon the total number of booths selected and, within that group, the date your contract and deposit was received in our office.
*Priority Points may deteriorate if your booth payments are delinquent. Payments are due and payable per the Payment Terms in Section 2 on the face of the contract.

Q. When is the deadline to send in the forms and payment?
A. The NASFT must receive your contract and deposit by December 23, 2011.
NOTE: All completed contracts are “time stamped” as they are received in the NASFT office. The earlier we receive your contract, the earlier you will draw within your classification.

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Q. What if I miss the deadline?
A. If you miss the deadline, please bring your signed contract and your company check or credit card to Space Draw on Saturday January 14, 2011. (Be aware that if you do this, you will have to wait to select your space until after all the companies within your Priority Classification have selected their space.) Contracts submitted during Space Draw require a 50% deposit.

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Q. What if I miss my Priority Classification’s time slot? Can I still sign up?
A. If you arrive after your Priority Classification number has been called, you must wait until all of the companies in the current Classification have drawn.

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Q. What happens if I can’t attend the Space Draw in person?
A. The NASFT will assign you a booth location from among the six preferred Booth Numbers you have indicated on your contract in section 2.  If none of your selections are available, the NASFT will select as close as possible to the ones you indicated on your contract.

B. When submitting your contract please include any special requirements you have that we should know when choosing a booth for you. (e.g., companies you would or would not like to be near, etc.)

*Booth locations in the front of the halls, especially corner locations, are usually selected early at Space Draw. If your Priority Classification Number is higher than 20, include a range of locations among your alternatives.

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Q. What if I want to decrease/increase the size of my booth after the Space Draw process?
A. Please contact your NASFT Sales Representative.  The name of your Sales Rep is indicated at the bottom right hand corner of your contract.

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Q. What if I want to cancel my booth after the Space Draw Meeting?
A. You can receive a full refund when a request in writing is received by the refund deadline. See Section 4 on the back of your contract for dates and more information about cancellations.

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Q. Who should I call if I have additional questions about Space Draw?
A. Please contact the sales team by dialing 646.878.0301.

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